Chapter 552 of the Texas Government Code, also known as the Public Information Act (PIA), gives the public the right to access certain government records, including records that pertain to the operation of Leadership Prep open-enrollment charter school. The PIA also establishes procedures that governmental bodies must follow when responding to open records requests.
Our goal is to handle your request accurately and as efficiently as possible. If it would help, our PIA Officer/Coordinator is available to explain the types of information we have, explain the process, and offer suggestions to assist you in making a successful request.
We ask that
your request be specific and include date ranges, if possible. We will work
with you to clarify and narrow your request so that we can locate the records
you are seeking. Be clear and concise.
We are not allowed to ask you why you want the information. However, we may ask you to clarify your request if we are uncertain as to what you want, and we may discuss with you how the scope of your request may be narrowed if your request is broad or for a large amount of information.
Happens after you Submit a Request?
We are required to promptly release the information that is not confidential or that does not fall within one of the exceptions from disclosure under the PIA.
The PIA allows agencies up to ten (10) business days to respond to your request. The response could be that we release parts or all the records, that we have no records responsive to your request, that clarification is needed, that we have estimated charges, that we believe the records are confidential and have requested the OAG for a ruling on the records, or that we need additional time to locate, compile, or manipulate the data/records.
Please be aware that records rarely exist in just one place. Several departments or campuses of Leadership Prep Charter School and a number of different employees may need to locate and compile responsive records. Sometimes we must resolve questions about the request before we begin locating the responsive documents. Keep in mind that it may take longer to locate, compile, and redact all records, especially when a request is large in scope.
What Types of Information are Confidential?
Other information that may not be released include, but is not limited to, the following:
Happens if the Information is Confidential, Privileged, or Sensitive?
Prior to the releasing of public information, we will remove all personally Identifiable Information.
Personally identifiable information includes, but is not limited to—
(Authorities: 20 U.S.C. 1232g; 34 CFR 99.3)
The student or parents of a minor student may consent to release his/her education records and/or other information to a third-party for a defined purpose.
Leadership Prep Charter School must receive proper authorization and identification of persons with a right to access student information before releasing any information that may identify a student. Any information that may identify a student must be transmitted through secured means, including Secured Encrypted E-mail and/or may be password protected.
The eligible student or person authorized may give consent to disclose education records and/or other information to a third-party for a defined purpose.
E-mail your request to: firstname.lastname@example.org
Open Records Coordinator: 972-294-3416
8500 Teel Parkway, Frisco, TX 75034
Are There Charges for Requesting Records?
We use the cost rules established by the OAG for responding to PIA requests.
Extensive data and information are readily accessible from School website and records can be inspected in person at Leadership Prep Charter School headquarters by appointment only. These may be less expensive alternatives.
We will work with you to minimize costs. For example, we may be able to provide records electronically to save copying and labor charges.
Complaints about Leadership Prep Charter School open records
If you believe that we have not responded as required by the PIA, we ask to have the opportunity to investigate and resolve your complaint through our complaint resolution process. Please contact [INSERT NAME OF CONTACT FOR COMPLAINTS]. However, you have the right to file a complaint with the Texas Attorney General’s Office, Open Records Division Hotline at (512) 478-6736 or toll-free (877) 673-6839. Complaints about our charges can be filed by contacting the OAG Cost Rules Administrator Tel (512) 475-2497 or Fax (512) 481-1992